ApolloAutomatic time tracking and activity capture built to boost billable revenue.

4.5 (6)

Reviewed by Daniel Nikulshyn·Updated July 2026

Time Tracking Productivity Legal Tech Professional Services Billing Automation Desktop App

Overview

Apollo is a timekeeping and activity capture tool designed for professionals who bill by the hour, such as lawyers, consultants, and accountants. It runs quietly in the background, recording the applications, documents, and meetings you interact with throughout the day so nothing slips through the cracks. At the end of the day or week, users can review a clear timeline of their activity and convert it into accurate timesheet entries with minimal effort. By reducing under-reporting and reconstruction guesswork, Apollo helps firms recover lost billable hours and improve revenue capture. The tool is positioned as a productivity and revenue assurance layer that fits alongside existing billing or practice management systems rather than replacing them.

Key features

Automatic activity and application tracking
Daily and weekly time reconstruction view
Timesheet generation from captured data
Integration with billing and practice tools
Insights into time allocation and utilization
Background operation across desktop apps

Pricing

Model: Freemium
Category: Large Language Models (LLMs)
Rating: 4.5 / 5 (6)

Use cases

Recover Lost Billable Hours for Law Firms

Lawyers can automatically capture every document, email, and meeting they work on, then convert the activity timeline into accurate timesheet entries to recover unbilled time.

Effortless Timesheets for Consultants

Consultants juggling multiple clients can rely on Apollo's background tracking to reconstruct their day or week, eliminating manual logging and reducing end-of-week guesswork.

Revenue Assurance for Accounting Practices

Accounting firms can use Apollo's insights into time allocation and utilization to identify under-reported work and improve overall revenue capture across the team.

Streamlined Billing Workflow Integration

Firms can connect Apollo with existing billing and practice management tools to push captured time directly into invoices, reducing administrative overhead.

Pros & Cons

Pros

Captures activity automatically with minimal user effort
Helps recover unbilled or forgotten time
Clear daily timeline for quick timesheet review
Useful for billable professionals like lawyers and consultants

Cons

Primarily valuable for hourly-billing workflows
Background tracking may raise privacy concerns for some users
Requires consistent use to see revenue impact

Reviews

4.5

Average from 6 ratings.

Grace Okafor

Apr 13, 2026

Compared a few options

Evaluated this against two competitors. Where it wins: background operation across desktop apps and clear daily timeline for quick timesheet review. Where it lags: primarily valuable for hourly-billing workflows. On balance the feature set — especially daily and weekly time reconstruction view — justifies the 4 stars for our use case.

Fatima Zahra

Apr 2, 2026

Use it every day

Honestly didn't expect to like it this much. Background operation across desktop apps is exactly what I needed, and helps recover unbilled or forgotten time. I do wish background tracking may raise privacy concerns for some users, but I reach for it almost every day now and it just clicks.

Beatriz Costa

Feb 20, 2026

Solid for our team

We rolled this out across the team last quarter and helps recover unbilled or forgotten time. Automatic activity and application tracking fits neatly into how we already work, and insights into time allocation and utilization removed a step we used to do by hand. Background tracking may raise privacy concerns for some users, which is the main caveat, but it has held up under daily use.

Pierre Dubois

Nov 28, 2025

Compared a few options

Evaluated this against two competitors. Where it wins: background operation across desktop apps and useful for billable professionals like lawyers and consultants. Where it lags: background tracking may raise privacy concerns for some users. On balance the feature set — especially timesheet generation from captured data — justifies the 4 stars for our use case.

Victor Nguyen

Sep 15, 2025

Compared a few options

Evaluated this against two competitors. Where it wins: daily and weekly time reconstruction view and useful for billable professionals like lawyers and consultants. Where it lags: primarily valuable for hourly-billing workflows. On balance the feature set — especially timesheet generation from captured data — justifies the 4 stars for our use case.

Gunnar Eriksson

Aug 27, 2025

Solid for our team

We rolled this out across the team last quarter and useful for billable professionals like lawyers and consultants. Integration with billing and practice tools fits neatly into how we already work, and background operation across desktop apps removed a step we used to do by hand. but it has held up under daily use.

Q&A

What is the learning curve for setting up and using Apollo’s automatic tracking?

Since Apollo captures activity automatically, initial setup is minimal—install the client, configure any needed integrations, and let it run; reviewing the daily or weekly timeline and converting entries into timesheets typically requires only a few minutes of familiarisation.

Asked by Wolfgang Krause · Jan 12, 2026

Will Apollo record everything I do on my computer, and are there privacy concerns?

Apollo operates in the background and automatically logs applications, documents, and meetings to build a timeline for timesheet creation; this comprehensive capture can raise privacy concerns for users who prefer manual tracking or need to exclude sensitive activities.

Asked by Paulo Cardoso · Dec 17, 2025

Is Apollo suitable for non‑hourly billing professionals?

Apollo is designed primarily for hourly‑billing workflows such as lawyers, consultants, and accountants, so its value is limited for flat‑fee or project‑based billing where automatic time capture isn’t needed.

Asked by Devin Walker · Nov 21, 2025

How does Apollo integrate with my existing billing or practice management system?

Apollo runs alongside your current tools and syncs captured activity data to generate timesheet entries, which you can then import or push into your billing or practice management software; specific integrations depend on the platforms supported by Apollo.

Asked by Stella Papadopoulos · Oct 11, 2025